Products: The Agency Manager (TAM) Series 6 and Series 7
In addition to all of the standard transactions that are part of TAM, user-defined
transactions may be created to meet any unique billing
Setting Up User-Defined Transactions
Version 6.2.0 and Below
- Select UT .
- Select #6 Accounting Setup.
- Select #3 User-Defined Transactions.
- Click Options and select The Agency Manager for DOS.
- Expand the Utilities menu.
- Click Accounting Setup #6.
- Select #3 User-Defined Transactions.
- Click Utilities.
- Expand the Accounting folder.
- Expand the Receivables folder.
- Click User-Defined Transactions.
Setting up a User-Defined Transaction
TAM allows 80 user-defined
transactions. User-defined transactions can have any three-digit code as long as it does not conflict with a standard transaction. User-defined
transactions cannot be binder billed or used in an installment plan.
Possible flag values are Agency Bill, Direct Bill,
- Agency : This works like any agency billed
transaction. Will appear in Agency Bill Reconciliation. Can be defined as
- Direct : This works like any direct bill production
appear in Direct Bill reconciliation. Can be
defined as commissionable.
- Miscellaneous : Appears on Miscellaneous Production
Report (not Production Report). Posts to A/R and the account selected
at the creation of the user-defined transaction. Is always non-commissionable.
TAM allows one Miscellaneous user-defined transaction
to be an NSF transaction. This is used by the system when voiding a
deposit. If an NSF user-defined transaction exists, the system prompts the
user when voiding for the amount of the NSF charge. The last amount charged
displays; this can be changed. This charges the client's account. This
does not affect a cash account. Any bank fees need to be recorded
separately using a journal entry.
Enter the General Ledger to offset (only applies to
flag value of Miscellaneous ).
Using A/R as an offset is
not recommended. If the A/R account is
chosen, the transaction affects the customer side without affecting the General
Ledger side, creating a potential out of
balance situation. A/R is always affected by the
amount of the transaction:
100.00 debits A/R and credits offset account.
-100.00 credits A/R and debits offset account.
Note: Offset A/R only when you are
already out of balance and are trying to get back in balance.
- Agency Bill: If your transaction is set up as Agency
Bill, then Company Payables will automatically be the offsetting entry and
cannot be changed. If the transaction is commissionable, then it would be the
net premium posting to Company Payable and Commission posting to P & C Income. If
the transaction is set up as non-commissionable, then the entire premium posts to Company Payable.
- Direct Bill: If set up as Accrual for Direct Bill, then the
amount of commission posts to Direct Bill Receivables and Direct Bill Income.
- Miscellaneous: The full amount of the transaction posts to the account
is associated with this transaction. Accounts
not available for offset are Title Accounts and Cash Accounts.
Enter a description for the transaction
- Agency Bill: If yes (or checked), allows for agency and producer commission to be
- Direct Bill: If yes (or checked), allows for agency and producer commission to be
- Miscellaneous: Not applicable on Miscellaneous
A user-defined transaction can be
set up to work the same as a Cancellation
transaction, and affect the billing screen in the same manner. It replaces
the premium with 0.00 and changes the expiration date to the effective date of cancellation. It
also gives the option to change
the Status of the billing screen.
This is a checkbox on versions 7.0 or above. On
versions 6.3 or below, this is available on the option line. One
miscellaneous user-defined transaction can be set up as a NSF
Options available are (A)dd to, (R)eplace or have no effect on
the premium field on the billing screen.
Option Line (Version 6.3.0 and below)
- (C)hg: Use this option to change to another transaction
or to add a new one. (Put in new code and you will be asked if this is a new
- (D)el: Select this option to delete a transaction. You
will be prompted for verification to delete.
- (R)ev: Revise the transaction currently displayed.
- (N)ext: Move to the next transaction on file.
- (B)ack: Move to the previous transaction.
- (L)ist : List or print all user defined transactions
- n(S)f: You may assign one of your user-defined
transactions as a service charge for NSF checks. After assigning a transaction
as an NSF, you will see a red NSF flag on the screen. When voiding an NSF
check, you will be prompted: "Enter service charge amount for returned check:
(0 for none)." If you fill in an amount, it will put the NSF transaction on
the customer for your desired amount.
- (E)nd: Exit this screen and save any changes made.
Option Buttons (Version 7.0.0 and above)
- <Transaction: Use this option to change to the previous transaction type installed
- >Transaction: Use this option to change to
the next transaction type installed.
- Cancel: Use this option to cancel all current
changes made or to exit from this area of the program
- Print: List or print all user-defined
- Delete: Select this option to delete the
transaction type displayed. You will be prompted for verification to
- OK: Select this option to save changes
Last Revised: October 20, 2010 04:38 PM