Validate Cash Differences

Product: WinTAM Series 6

The Validate Cash report may be run manually from the Month-End menu or may run during Night Utilities. Below is an example of the Validate Cash report. Note that cash journal one indicates a difference and cash journal two is OK.

Validate Cash Journal Balances from March 2000

Jrnl Account Sharing Agencies Begin Balance Net Change Proper Balance Balance on File Difference
1 101- 1 1000.00 50.00 1050.00 1000.00 50.00<<<
2 102- 1 3500.00 1000.00 4500.00 4500.00 00.00 OK

A validate cash difference occurs when the Balance on File (which is a plugged number in the database) becomes out of synch with the Proper Balance (a calculated number that should agree with a Status of Accounts). Many situations can cause this difference. Two examples are a workstation lockup or error that occurs while someone was making an entry to the cash account; or an out-of-balance cash entry that gets deleted by the Trial Balance.

Follow the steps below to correct a Validate Cash Difference Error.

WinTAM

From the WinTAM main menu, access Backoffice / Accounting, Month-End, Month-End In-Balance Checks, Cash Journals. Accept the default for last valid accounting month, and check the box to Repair any incorrect balances? Click OK. The results will print to your default printer. You should see the word fixed beside the cash journal that had the difference.

DOSTAM

Access DOSTAM-MM-12-4-3 - Cash Journals. Enter past the default for last valid accounting month. Answer Yes to Repair any incorrect balances? The results will print to the screen and to your default printer. You should see the word fixed beside the cash journal that had the difference.

Reprint the Correct Report

To double check that the difference is now correct, rerun the Validate Cash report. This time answer NO to Repair any incorrect balances? All cash journals should now print with OK in the difference column.

Note: You may receive an error on this report indicating that the cash journal does not exist in GLEDGER. To correct this error on V6.2.0 and above, access DOSTAM-UT-6-1-1 Enter / Revise Chart of Accounts. Enter the accounting number that the journal belongs to and Revise through the account. If this error occurs on V6.0.3 or V6.1.0 (or any other errors that you cannot correct with the steps above) print out on the report, please fax the error report to Accounting Support.

Last Revised: February 19, 2008 02:24:35 PM

SWE3254